Ten Years of Live Music in Tokyo addendum: Planning an event and timetable

In my posts over the past ten days I’ve gone through all ten of the bands performing tomorrow (September 27th) at my party to celebrate ten years of doing events in Japan. However, booking the bands isn’t the whole picture. In between bands, there are a few DJs spinning tunes, which can sometimes be a thankless job in events like this where the sound of bands setting up and eking out what they can of a soundcheck can overwhelm most of what the DJs are playing, but it’s nevertheless an important job, helping to keep the mood of the event going and where possible linking one act to the next. DJing this time is James Hadfield, with whom I’ve been running the monthly party Fashion Crisis for more than five years now. Also commanding the decks will be eclectic DJ team 3TE1, a.k.a. Haru and Kaname (the name is a pun on K-pop group 2NE1 and is pronounced “thirty-one”), who will be joined by Kyushu-based friend Emix, who has herself DJed at a couple of my events in Fukuoka.

The other big consideration is the timetable. This is by far my least favourite part of any event, but here’s a bit of insight into how the process works. First up there’s the noise limitations of the venue, which means live music needs to be done by 10pm, and related to that, there’s the fact that no event ever stays on schedule, so there needs to be at least 30 minutes of slack built into it. Very few bands are ever really happy playing first, and the earlier the event starts, the more people there are who you’re going to disappoint. One of the big reasons I’ve had in forming my own band is to have someone to put on first, thus sparing the sad eyes and pointed expressions of, “Oh, that’s a bit early…” from bands. Thus, Voided By Geysers are opening the event, playing a short set right at the start. Since Tropical Death Metal are just starting out and finding their feet, and nearly all their members are also in VBG, they’re on next to minimise changeover of equipment. After that, I’ve tried to balance the louder and more low-key bands so the sound doesn’t become too repetitive, and I’ve tried to space out the Kyushu acts as much as possible. Considering the audience is another thing, and having a rough idea of how big a crowd each band will bring I’ve tried to space out the bands with the biggest followings too, to give the other bands the best chance of catching new listeners. Then there are individual issues. Jebiotto and Futtachi have new CDs out, and this event is at least in part a release party for them both, so I shifted them more towards the end of the bill; Hyacca are notoriously difficult to follow, being both devastatingly intense live and these days really quite popular, and singer Hiromi Kajiwara needs time to switch characters from her more refined role in Miu Mau, so they still play last; and then Nakigao Twintail will be completely new to most people, plus they’re playing their final show, so I tried to give them the best chance of playing to a packed room.

The big challenge for me as an organiser is to mitigate any disappointment the earlier bands might feel by making sure I personally get as many people along right from the start. It’s a good bill, and there’s been fantastic support from some of the participants, so I’m uncharacteristically optimistic in this instance. Anyway, here’s the timetable:

3:00 Open
3:20-3:35 Voided By Geysers
3:45-4:05 Tropical Death Metal
4:20-4:45 Miu Mau
5:00-5:25 Usagi Spiral A
5:40-6:05 Mir
6:20-6:45 Macmanaman
7:00-7:25 Futtachi
7:40-8:05 Nakigao Twintail
8:20-8:45 Jebiotto
9:00-9:30 Hyacca

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